10 templates, switch any time
From one clean column to a QR code business card. Your details carry over when you switch.
- Classic
- Minimal
- Centered
- Corporate
- Split
- Side accent
- QR code · Card
- Square · Card
- Save contact · Card
- Business card · Card
Free for Outlook on the web, Windows and Mac
Free Outlook signature generator
Make an Outlook email signature with your photo, logo and links that holds its layout in every version of Outlook. Copy it, paste it into Outlook's signature settings, and you're done.
- 10 free templates
- Photo, logo and social media icons
- Works in every mail app
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Outlook email signature templates
Ten free templates, filled in as examples. Pick one and switch any time.
CorporateCustomize →
ClassicCustomize →
MinimalCustomize →
QR codeCustomize →
Save contactCustomize →
SplitCustomize →
Business cardCustomize →
Side accentCustomize →
Outlook is the pickiest email app there is. Classic Outlook for Windows renders email with Microsoft Word, so layouts built with modern web code fall apart. Every template here uses tables, inline styles and hosted PNG images, which is what Outlook handles best.
Features
Everything your email signature can do
Free, no sign-up. Build it here, copy it once, and paste it into any mail app.
Your brand colors and font
Pick one of eight color sets or type your own hex codes. Seven fonts that every mail app has.
Works in Gmail, Outlook and Apple Mail
Built from tables and inline styles, so it keeps its layout even in classic Outlook for Windows.
- Gmail and Google Workspace Paste in settings
- Outlook: web, new and classic Paste in settings
- Apple Mail on Mac and iPhone Paste in settings
Your photo, hosted for you
Circle, rounded or square. A free account hosts it, so it loads in every inbox instead of turning into an attachment.
24 social icons
LinkedIn, Instagram, a booking link and more, as filled or outline icons, letters or words.
A disclaimer if you need one
Start from a preset or write your own. It sits in small print under everything else.
Link to your digital business card
Add a link or a QR code that opens your free ProIntro card, where people save you to their contacts in one tap.
No sign-up, saved in your browser
Come back later, change a line and copy it again. Make as many signatures as you like.
- Company logo up to 200 px
- Hide any line
- Width from 360 to 600 px
- HTML, not an image
How to create an email signature
Set up your email signature in three steps. No design skills or HTML code needed, and you can make as many signatures as you like.
Pair your signature with a digital business card
A signature fits a few lines. A ProIntro card holds the rest: every contact detail, your links and a save-to-contacts button. Put a "View my digital business card" link or QR code under your signature and every email you send shares it.
- One tap to save your details
- People open your card and save you to their phone contacts, no typing.
- Always up to date
- Change your number on the card and every signature that links to it is current.
- A QR code for meetings
- The same card works in person. Show the QR and people scan it.
How to add a signature in Outlook
Copy your signature, then follow the steps for your mail app. It takes about a minute.
Outlook on the web and new Outlook
- 1Open Settings (the gear icon) and go to Account, then Signatures.
- 2Click New signature and give it a name.
- 3Click in the editor and paste (Ctrl+V or Cmd+V).
- 4Pick it as the default for new messages and for replies.
- 5Click Save.
Paste straight into the signature box. If the formatting drops, you probably pasted as plain text: use Copy HTML and your mail app's HTML option instead.
Classic Outlook for Windows
- 1Go to File, then Options, then Mail, and click Signatures.
- 2Click New and give the signature a name.
- 3Click in the Edit signature box and paste with Ctrl+V.
- 4Choose it under New messages and Replies/forwards.
- 5Click OK to save.
Paste straight into the signature box. If the formatting drops, you probably pasted as plain text: use Copy HTML and your mail app's HTML option instead.
Email signature design tips
What to put in a professional email signature, and what to leave out.
Email signature questions
01How do I add a signature in new Outlook?
Open Settings, go to Account, then Signatures. Click New signature, paste yours in, set it as the default for new messages and replies, and click Save.
02How do I add a signature in classic Outlook for Windows?
Go to File, Options, Mail, then Signatures. Click New, name it, paste into the Edit signature box and pick it under New messages and Replies/forwards.
03Why do images in my Outlook signature show as attachments?
That happens when images are embedded in the email instead of linked. Our signatures link to hosted images, so they load inline for the people you email.
04Does the same signature work in Outlook on Mac?
Yes. In Outlook for Mac, open Settings, then Signatures, add a new one and paste it in.
05How do I change or edit my email signature in Outlook?
Go back to the Signatures screen (Settings, Account, Signatures in new Outlook; File, Options, Mail, Signatures in classic Outlook), select the signature, paste the new version over the old one and save. Or create a fresh one here, add it as a new signature and delete the old one.
06Is this email signature generator free?
Yes. You can create, edit and copy as many signatures as you like without paying or signing up. A free account is only needed to upload a photo or logo, because images in emails have to be hosted online. Free signatures end with a small “Made with ProIntro” line, which ProIntro Pro removes.
07Which email apps does it work with?
Gmail, Outlook (web, new Outlook and classic Outlook for Windows), Apple Mail on Mac and iPhone, and most others that let you paste a formatted signature. Every template is HTML built with tables and inline styles, which is what email apps expect.
08Why does my photo need to be uploaded?
Email apps don't embed images from your computer. They load them from a web address when the email is opened. When you upload a photo or logo we host it and put that address in your signature, so it shows up for everyone.